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About Von Rock Law, PC

Von Rock Law is a boutique San Francisco law firm committed to providing exceptional legal services with a personal touch. Our team prides itself on delivering practical, business-minded solutions while building long-lasting relationships with our clients.

We have a beautiful office in the heart of West Portal, offering a welcoming, professional, and collaborative environment for our team and clients.

The Position

Von Rock Law is seeking a highly organized, proactive, and resourceful Legal Administrative Assistant to support our growing practice.

The ideal candidate is a self-starter who takes initiative, anticipates needs, and enjoys finding ways to improve efficiency and streamline office operations. We are looking for someone who takes ownership of their responsibilities, exercises good judgment, and thrives in a fast-paced, collaborative environment.

This position serves as an important first point of contact for our clients and provides essential administrative and operational support to our attorneys and legal team.

Primary Responsibilities:

• Serve as the first point of contact for clients and visitors, providing a welcoming and professional experience.
• Manage incoming calls, emails, client inquiries, and appointment scheduling.
• Assist with prospective client intake, information gathering, and follow-up communications.
• Provide administrative support to attorneys, paralegals, and other team members.
• Maintain accurate client records, electronic files, calendars, and office documentation.
• Coordinate day-to-day office operations, including supplies, mail, and general administrative needs.
• Proactively identify inefficiencies and recommend, develop, and implement improvements to administrative processes and workflows.
• Create and maintain organized procedures, checklists, and systems to ensure consistency and efficiency.
• Anticipate team needs, prioritize competing demands, and follow through on tasks without requiring constant supervision.
• Assist with special projects and other administrative responsibilities as needed.

Required Qualifications:

• Must be based in San Francisco or the immediate surrounding area, with the ability to reliably commute to our West Portal office and maintain consistent, punctual attendance.
• Prior experience in an administrative, office support, or client-facing role, preferably in a professional services environment.
• Exceptional organizational skills, attention to detail, and ability to manage multiple priorities.
• Demonstrated initiative, resourcefulness, and ability to independently identify and resolve problems.
• Strong sense of ownership, accountability, and follow-through.
• Excellent verbal and written communication skills, with a professional and friendly demeanor.
• Strong technology skills and ability to quickly learn new software and systems.
• Ability to exercise discretion and maintain strict confidentiality.
• Positive, adaptable attitude and willingness to assist wherever needed.
• Ability to work independently while contributing to a collaborative, small-team environment.

Preferred Qualifications:

• Previous experience in a law firm or other professional services environment.
• Familiarity with estate planning, probate, or trust administration.
• Experience with Clio Manage, Clio Grow, and Microsoft 365.
• Comfortable using Mac computers and systems.
• Experience developing or improving administrative procedures and workflows.
• Strong command of English, including excellent spelling, grammar, punctuation, and written communication.
• Experience supporting multiple professionals in a busy office environment.

Benefits:

• Employee Medical Insurance.
• 401(k) and Matching.
• Profit-Sharing Plan.
• Paid Time Off.
• Paid holidays, including 3 days at Thanksgiving and Dec. 24 – Jan. 1.